Issue Date: 
Wednesday, September 28, 2016

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

  1. Closing date – which is the last day that the tender response can be submitted.
  2. Closing times – VERY IMPORTANT – do not be late! If the Closing time is at 11H00 it means 11H00:00 sharp. Currently, procurement entities will indicate on the tender invitation document that the time they use is the time given by dialing Telkom’s 1026 line. This is the official time in South Africa.
  3. Ensure that you submit the correct number of copies that the procuring entity has requested. You don’t want the procuring entity to take your tender response apart in order to make copies of it. Remember that there are several Bid Evaluation Committee members and each one of them must have a copy of your tender response in order to evaluate.
  4. Be mindful that the procuring entity can request different formats of your tender response. For example, they can request a hard copy or soft copy or even both.
  5. When you deliver your tender response ensure that it goes into the correct tender box. Many procuring entities will have more than one tender box available.
  6. If you have to provide samples together with your tender response ensure that the samples are also delivered at the correct address – sometimes the samples need to be delivered at a different address as the tender response – ensure you are on top of the delivery instructions.
  7. Envelopes – make sure your tender response is in a sealed envelope and that it is addressed correctly. Sometimes there is a TWO envelope process. Ensure you are up to speed with which process the procuring entity is using.
  8. Finally, write the address in a readable handwriting. If they cannot read it - your tender response will not be considered.

By following these rules you will ensure that your tender response considered for evaluation.

For more information please visit our website at www.how2tender.com

Earn to learn

Title Closing Date Tender No.
Supply: Streetlight poles 2017-11-28 15:00 GJ11800513
Supply and deliver 48 X 48 Hour Meters 220-250 volt 2017-11-28 11:00 SQ11171137
Provision, disposal and servicing of sanitary bins at all the libraries in the City of Cape Town. 2017-12-01 09:00 SM11800201
Provision of armed escort and VIP services on adhoc basis for a period of 3 years 2017-12-01 14:00 TG094017
Supply: Luminaire adaptors 2017-11-22 15:00 GJ1180483A
Supply and deliver Water Meter Spares Connectors 2017-11-28 11:00 SQ11171137
Supply and delivery of 1,5 million liters of diesel p/m for a period of 3 years 2017-12-01 14:00 TG093017
Youth Development Program- Hair & Beauty training/workshop- WARD 75 2017-11-28 09:00 SM11800304
Supply and deliver Brass Bushes reducing 19mm x 15mm. 2017-11-28 11:00 SQ11171137
Supply and delivery of work uniform for a period of 3 years 2017-12-01 14:00 TG092017
Service provider: Hiring of toilets for the festive lights switch on – Sunday, 3 December 2017 2017-11-27 12:00 SL11800105
Supply and delivery of 10 000 boxes of A4 paper reams annualy for a period of 3 years 2017-12-01 14:00 TG091017
Supply and deliver Insertion Rubber 1.2mtr x 3mm thick 2017-11-28 11:00 SQ11171137
Sarah Baartman District Municipality Fire Service Assessment 2017-12-08 12:00 32/2017
Appointment of a service provider to assist CSOS with a content management website and intranet system 2017-12-11 11:00 CSOS004-2017
Supply and delivery of 3000 truck tyres annually for a period of 3 years 2017-12-01 14:00 TG090017
Hatch NBC and hatch ESP assemblies 2017-12-13 12:00 DLS150637
Supply and deliver Pre-Paid "Pay-As-You-Go" Airtime 2017-11-28 11:00 CSQ11171185
Service hatch assemblies 2017-12-13 12:00 DLS150638
Transfer fuel tank 2017-12-13 12:00 DLS150639

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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