Issue Date: 
Wednesday, September 28, 2016

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

  1. Closing date – which is the last day that the tender response can be submitted.
  2. Closing times – VERY IMPORTANT – do not be late! If the Closing time is at 11H00 it means 11H00:00 sharp. Currently, procurement entities will indicate on the tender invitation document that the time they use is the time given by dialing Telkom’s 1026 line. This is the official time in South Africa.
  3. Ensure that you submit the correct number of copies that the procuring entity has requested. You don’t want the procuring entity to take your tender response apart in order to make copies of it. Remember that there are several Bid Evaluation Committee members and each one of them must have a copy of your tender response in order to evaluate.
  4. Be mindful that the procuring entity can request different formats of your tender response. For example, they can request a hard copy or soft copy or even both.
  5. When you deliver your tender response ensure that it goes into the correct tender box. Many procuring entities will have more than one tender box available.
  6. If you have to provide samples together with your tender response ensure that the samples are also delivered at the correct address – sometimes the samples need to be delivered at a different address as the tender response – ensure you are on top of the delivery instructions.
  7. Envelopes – make sure your tender response is in a sealed envelope and that it is addressed correctly. Sometimes there is a TWO envelope process. Ensure you are up to speed with which process the procuring entity is using.
  8. Finally, write the address in a readable handwriting. If they cannot read it - your tender response will not be considered.

By following these rules you will ensure that your tender response considered for evaluation.

For more information please visit our website at www.how2tender.com

Earn to learn

Title Closing Date Tender No.
Supply and Install Panorex X-Ray Machine X 01 Unit 2018-06-29 11:00 ZNQ 318 / 18- 19
Emergency and Resuscitation Trolley Complete X 07 Units 2018-06-29 11:00 ZNQ 316 / 18- 19
Supply and Install Autoclave Melag - Steam Sterilizer - Table Top X 01 Unit 2018-06-29 11:00 ZNQ 317 / 18- 19
Appointment of a Commvault authorised service provider to supply Commvault data management license, license maintenance and Commvault support training for a period of three years. 2018-07-13 11:00 NT005- 2018
Provision of External Debt Collection - Public Sector for a period of one (1) year. 2018-07-27 11:00 SCMN003/ 2018
Appointment of a service provider for the implementation and management of the Revised Taxi Racapitalisation Programme (RTRP) 2018-07-13 11:00 DOT/ 05/ 2018/ PT
Appointment of a service provider to develop Lephalale’s Comprehensive Integrated Transport Plan. 2018-07-13 11:00 DOT/ 02/ 2018/ PT
Provision of Internal Audit Service. 2018-07-13 11:00 SAMRC/ ERMPIAS/ 2018/ 06
Supply and install central Suction Motor X 02 Units 2018-06-29 11:00 ZNQ 319 / 18- 19
Appointment of a service provider to conduct impact assessment on INSETA Funded Programmes. 2018-07-17 11:00 Lear/ 2018/ 04
120 Boxes- Nylon 2/0 Colt- Suture - 90mm, 3/8cc - 100cm ( 12 Unit In A Box ) 2018-07-04 11:00 196/ 18
Request for proposal to provide advisory / property consulting services to the Free State Development Corporation. 2018-07-20 12:00 FDC RFP NO. 006/ 2018
40 Boxes - Spongostan Standard (75 X 5 X 1 Cm) (10 Units In a Box) 2018-07-04 11:00 198/ 18
360 (5 Litre) - Disinfecting Instrument Precleaner (12 Months Contract) 2018-07-04 11:00 184/ 18
Installation of Server cabinets and network racks. 2018-07-31 11:00 FSCA2018/ 19- T003
Supply and delivery of an off Site Comprehensive Computerised Tomography (Ct Scan Reporting) Service to George Hospital for a two (2) year period 2018-07-20 11:00 WCGHCC030/ 2018
Terms of Reference for the provisioning of Conferencing and Accommodation facilities for 160 delegates in Gauteng. 2018-07-16 11:00 SCMU: 03 - 2018/ 19
Provide conferencing facilities, accommodation and a practical working site to conduct construction related training in the Western Cape for 50 persons. The services are required for 10 weeks (extended over 10 months) from September 2018 to June 2019. 2018-07-17 11:00 S050/ 18
Bandages elastic adhesive plaster, 100mm x 3m Brown ( 12/Box ) x 108 Boxes 2018-06-29 11:00 ZNQ 16- 2018/ 19
Supply *Scapel Blade Size 22 Box of 10 ( 200 Boxes) 2018-06-29 11:00 28/ 18- 19

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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