Issue Date: 
Wednesday, September 28, 2016

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

  1. Closing date – which is the last day that the tender response can be submitted.
  2. Closing times – VERY IMPORTANT – do not be late! If the Closing time is at 11H00 it means 11H00:00 sharp. Currently, procurement entities will indicate on the tender invitation document that the time they use is the time given by dialing Telkom’s 1026 line. This is the official time in South Africa.
  3. Ensure that you submit the correct number of copies that the procuring entity has requested. You don’t want the procuring entity to take your tender response apart in order to make copies of it. Remember that there are several Bid Evaluation Committee members and each one of them must have a copy of your tender response in order to evaluate.
  4. Be mindful that the procuring entity can request different formats of your tender response. For example, they can request a hard copy or soft copy or even both.
  5. When you deliver your tender response ensure that it goes into the correct tender box. Many procuring entities will have more than one tender box available.
  6. If you have to provide samples together with your tender response ensure that the samples are also delivered at the correct address – sometimes the samples need to be delivered at a different address as the tender response – ensure you are on top of the delivery instructions.
  7. Envelopes – make sure your tender response is in a sealed envelope and that it is addressed correctly. Sometimes there is a TWO envelope process. Ensure you are up to speed with which process the procuring entity is using.
  8. Finally, write the address in a readable handwriting. If they cannot read it - your tender response will not be considered.

By following these rules you will ensure that your tender response considered for evaluation.

For more information please visit our website at www.how2tender.com

Earn to learn

Title Closing Date Tender No.
Supply wooden portable tool box 2018-02-26 12:00 GD11800762
Supply Pvc kanaflex and lay flat pipes 2018-02-27 12:00 GD11800763
Supply & delivery of stackable, black epoxy frame, with polypropylene seat back chairs for Simondium Community Hall 2018-03-01 10:00 DSC0018183
Supply Replacement tools for civil workshops 2018-02-26 12:00 GD11800764
Supply Banner wall Subcouncil 4 2018-02-28 12:00 GL11800590
Supply, delivery & installation of industrial electric stove with oven. 2018-03-01 10:00 DSC0017428 & DSC0017540
Supply cordless power tools 2018-02-26 12:00 GD11800765
Supply, installation and commissioning of parts and accessories for road marking equipment. 2018-03-13 11:00 52/2017/2018
Invitation to bid: photocopying and printing machine 2018-03-09 12:00 KZN294/00001-BTO/2017/18
Supply and delivery of office furniture 2018-03-13 11:00 53/2017/2018
Supply & delivery of Atlanta memory stick 8mb with full colour branding 2018-03-01 10:00 DCG0010641
Supply & delivery of Air conditioners 2018-03-01 10:00 WEB 18 : 2017/2018
Supply: Megger MIT310A insulation resistance tester 2018-02-26 12:00 GD11800767
Supply Eclipse 150 mm bench vice 2018-02-26 12:00 GD11800768
Re-Advertised: Supply Server Hardware For VIP System 2018-02-28 12:00 RFQ / 355
Supply 12000 BTU heating & cooling mobile aircon 2018-03-01 12:00 GD11800769
Supply: Drill bit set, Multi function tool, Bench grinder, Impact drill. 2018-02-26 12:00 GD11800770
Service Provider to Provide Service for Learner’s and Driver’s License for 39 People 2018-03-01 12:00 RFQ / 357
Conference facility with catering 2018-02-26 12:00 B651/2017/18
Supply: Gauge for spray Gun;1.3 Spray Gun;1.8 Spray Gun 2018-02-28 12:00 GD11800771

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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