Issue Date: 
Wednesday, September 28, 2016

8 Rules When Submitting Your Tender Response

We recently presented our tender workshop: 'How to respond to a tender correctly', and we realized that there are still people that struggle when it comes to submitting their tender response.

Here below are eight rules to follow, when submitting your tender response.

All tender invitations have their own submission instructions. It is of the utmost importance that you follow these instructions. These instructions can usually be found at the beginning of the tender invitation, and include instructions such as:

  1. Closing date - which is the last day that the tender response can be submitted.
  2. Closing times - VERY IMPORTANT - do not be late! If the Closing time is at 11H00 it means 11H00 sharp. Most procurement entities will indicate on the tender invitation document that the time they use is the time given by dialing Telkom's 1026 line. This is the official time in South Africa.
  3. Ensure that you submit the correct number of copies required. You do not want the procuring entity to take your tender response apart in order to copy it. Remember that there are several Bid Evaluation Committee members and each of them must have a copy of your tender response to evaluate it.
  4. Be mindful that the procuring entity can request different formats of your tender response, e.g. they can request a hard/soft copy or both.
  5. When you deliver your tender response ensure that it is into the correct tender box. Many procuring entities have more than one tender box.
  6. If you must provide samples together with your tender response, ensure that the samples are also delivered to the correct address. Sometimes the samples need to be delivered to a different address as the tender response, ensure you follow the delivering instructions carefully.
  7. Envelopes - make sure your tender response is in a sealed envelope and that it is addressed correctly. Sometimes there is a TWO envelope procedure. Ensure you are following the correct procedure, which the procuring entity is using.
  8. Finally, write the address in a legible handwriting. If they cannot read it - your tender response will not be considered.

By following these rules, you will ensure that your tender response is considered for evaluation.    

To learn more about this and many other tender conditions please attend one of our How-to-Tender workshops. Workshop dates are published on our website at For more information on the tender courses please email Werner at

This article was written by Werner van Rooyen, Director of HowToTender (Pty) Ltd. which specializes in tender consulting and tender training.

Title Closing Date Tender No.
Steam Bend Mild Steel 1/2” (15mm) Male Thread Both Ends, Sabs Approved Only 2018-10-02 11:00 ZNQ NO.1645/ 06/ 18
V-Loc Sutures 180 2/0 Gs-21 Taper 1/2 Circle 37mm 2018-10-02 11:00 ZNQ NO.2292/ 07/ 18
Pliable Polymer Tubing for Suction Sterile Id 6mm X Od 11mm, Six Months Period Contract Request 720 Pkts of 7.5 Mtr = 5400 Mtrs/Month. 2018-10-02 11:00 ZNQ NO.2969/ 09/ 18
Provision of ICT Infrastructure upgrade tender notice of closing date extension. 2018-09-25 11:00 OPFA/ INUP2019/ T1
Disposable Laparoscopic Scissors Curved With Monopolar Cautery 5mm Shaft 30-35cm In Length Sterile Expiry Date, Single Use Shears With Monopolar Cautery. 2018-10-02 11:00 ZNQ NO.2473/ 08/ 18
Appointment of a service provider to supply and deliver feed grower for PTO farming in Boshof, ward 2 Tokologo Local Municipality within Lejweleputswa District in the Free State Province. 2018-10-05 11:00 GROWER- REIDFS- 0001 (2018/ 2019)
Supply and Close Up the Sides of the Shelter at Oncology,as per spec 2018-10-02 11:00 ZNQ NO.2502/ 08/ 18
Site Service Of Mv Breakers and Protection Relays In SUB 1, SUB 2, SUB 3, SUB 4, SUB 5, SUB 6, SUB 8, SUB 10, SUB 11 AND SUB 12. 2018-10-02 11:00 ZNQ NO.2486/ 08/ 18
Appointment of a service provider to render standard cleaning and hygiene services for the Department of Rural Development and Land Reform for Welkom Office, 11 Heeren Street, Mercantile Bank Building, Lejweleputswa District Office, Welkom within Lejweleputswa District in the Free State province for a period of twenty four (24) months. 2018-10-05 11:00 WEL- CLEANINGFS- 0003 (2018/ 2019)
Disposable Caesarean Section Drape, Both Arms out on Armboards With Screen Height Style, With Barrier Type Drape Impenetrable to Blood, and Liquor 2018-10-02 11:00 ZNQ NO.2702/ 08/ 18
Supply: T-shirts for Election Day 2018-10-26 11:00 10388287
Manufacturing, supply and delivery jacket bunny blue male and female; jacket bunny SAPS guards male and female for a period of three (3) years. 2018-10-23 11:00 19/ 1/ 9/ 1/ 16TC (18)
The South African National Roads Agency Limited (SANRAL) hereby invites Service Providers that are registered on the National Treasury Central Supplier Database (CSD) and offers accredited training / workshops / seminars and conferences that earn Continuing Professional Development (CPD) points to express their interest by responding to this EOI. 2018-10-03 12:00 WR2018/ 09/ 04
Supply Materials, Remove & Replace all the Broken and Cracked Window Panes & Glass Louvers in Identified Areas of Grey’s Hospital as per specification. 2018-10-02 11:00 ZNQ NO.2940/ 09/ 18
The MAJV has been appointed by the South African National Roads Agency SOC Ltd (SANRAL) to provide a comprehensive property service. 2018-10-18 14:00 N001- 025- N- P12250
Disposable Surgeons Gowns - (Reinforced Gown) Aami Level 3, Size Xtra-Large. 2018-10-02 11:00 ZNQ NO.2532/ 08/ 18
Sale of cardboard boxes and waste paper for a period of two years 2018-10-05 11:00 ZNQ 571 OF 2018 / 19
The objective of this bid is to appoint an Accredited Training Provider who has a valid approved programme to deliver W&R Informal Business Practice NQF Level 3 Qualification. The Training Provider to train 37 unemployed learners who reside within ward 14 of the Amahlathi Local Municipality in the Eastern Cape. 2018-10-12 11:00 RDO/ 2018/ 0011
30 Gauge Hypodermic Needles: 0.30x12mm (30gx1/2inch) 2018-10-02 11:00 ZNQ NO.2774/ 08/ 18
Disposable Surgeons Gowns - (Reinforced Gown) Aami -Level 3, Size Large. 2018-10-02 11:00 ZNQ NO.2533/ 08/ 18


Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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