Issue Date: 
Wednesday, September 28, 2016

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

  1. Closing date – which is the last day that the tender response can be submitted.
  2. Closing times – VERY IMPORTANT – do not be late! If the Closing time is at 11H00 it means 11H00:00 sharp. Currently, procurement entities will indicate on the tender invitation document that the time they use is the time given by dialing Telkom’s 1026 line. This is the official time in South Africa.
  3. Ensure that you submit the correct number of copies that the procuring entity has requested. You don’t want the procuring entity to take your tender response apart in order to make copies of it. Remember that there are several Bid Evaluation Committee members and each one of them must have a copy of your tender response in order to evaluate.
  4. Be mindful that the procuring entity can request different formats of your tender response. For example, they can request a hard copy or soft copy or even both.
  5. When you deliver your tender response ensure that it goes into the correct tender box. Many procuring entities will have more than one tender box available.
  6. If you have to provide samples together with your tender response ensure that the samples are also delivered at the correct address – sometimes the samples need to be delivered at a different address as the tender response – ensure you are on top of the delivery instructions.
  7. Envelopes – make sure your tender response is in a sealed envelope and that it is addressed correctly. Sometimes there is a TWO envelope process. Ensure you are up to speed with which process the procuring entity is using.
  8. Finally, write the address in a readable handwriting. If they cannot read it - your tender response will not be considered.

By following these rules you will ensure that your tender response considered for evaluation.

For more information please visit our website at www.how2tender.com

Earn to learn

Title Closing Date Tender No.
Supply and Delivery of SA Air Force Bib Woman White Evening Wear for Black Satin Bow Tie, Quantity 2500. Main Contractor or Sub-Contractor must have a valid SABS Capability Report (not older that 12 Months). 2018-07-16 11:00 SPU/ B/ DSS/ 026/ 18
Notice of proposed disposal of 66 Greatmore Street, Woodstock. 2018-07-24 11:00 PM002/ 18
Provision of Stationery for NHLS for a period of 3 years 2018-07-24 11:00 RFB 044/ 18/ 19
Live and on-line auctioneering services for the disposal of technical equipment, movable and immovable assets for 36 months. 2018-07-13 11:00 DID 19/ 06/ 2018
Provision of A3 and A4 Paper for NHLS for a period of 3 years 2018-07-23 11:00 RFB 043/ 18/ 19
The objective of this bid is to appoint a suitable independent service provider that can provide internal audit services on a co-sourced basis to the W&RSETA. 2018-07-13 11:00 NCR/ 2018/ 0003
The Government Printing Works (GPW) is seeking to establish a panel of printers within South Africa 2018-07-13 11:00 GPW- C 68
The objective of this bid is to appoint a suitable service provider to provide the W&RSETA an Integrated IT Management System. 2018-07-13 11:00 ITD/ 2018/ 0005
Appointing a service provider to provide expertise to SANBI and Statistics South Africa in the development of ecosystem accounts and recommendations for advancing the System of Environmental-Economic Accounting (SEEA) Experimental Ecosystem Accounting (EEA) in South Africa. 2018-07-20 11:00 SANBI: BIPA299/ 2018
The appointment of a service provider to render employee health and wellness programme for Public Protector South Africa (PPSA ) Nationally for a period of three (3) years. 2018-07-13 11:00 PPSA 003/ 2018
Printing and Delivery of NPE2019 Voters’ Roll 2018-07-20 11:00 IEC/ LG- 04/ 2018
500 Units X Shelf Strips 2018-07-04 11:00 ZNQ 183/ 18
Request for Proposals for Appointment of A service Provider to Render Events Management Services for the OR Tambo 2018 Inter-Municipal Games including Sponsorship Procurement. 2018-07-20 11:00 SALGA/ 68/ 2018
Supply A4 Photocopy Paper White 80gms 500sheets per Ream 5 Reams Per Box Sabs/Ce/Isoapproved as per Specification 2018-07-09 11:00 ZNQ 310/ 18- 19
Supply Lexmark Toner X651 H31e High Yield Original only as per specification 2018-07-09 11:00 ZNQ 309/ 18- 19
Request for Information: Insurance Management Systems 2018-07-16 12:00 RFI 2018/ 01
Supply *Paper Photocopy White Bond 80gsm A3 (40 Boxes) 2018-06-29 11:00 25/ 18- 19
Appointment of a service provider for the collection, dispatch and delivering freight (courier services) between PSiRA Head Office and all PSiRA regional offices for a period of three (3) years. 2018-07-26 11:00 RFB/ 2018/ PSiRA/ 03
Supply and Install Dental System Complete Package (Hand Piece 2018-06-29 11:00 ZNQ 320 / 18- 19
Nelson Mandela Museum seeks the services of a qualified and experienced company to render internal audit services for a period of three years (thirty six months). 2018-07-13 12:00 NMM 2018- 06

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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