Issue Date: 
Wednesday, September 28, 2016

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

  1. Closing date – which is the last day that the tender response can be submitted.
  2. Closing times – VERY IMPORTANT – do not be late! If the Closing time is at 11H00 it means 11H00:00 sharp. Currently, procurement entities will indicate on the tender invitation document that the time they use is the time given by dialing Telkom’s 1026 line. This is the official time in South Africa.
  3. Ensure that you submit the correct number of copies that the procuring entity has requested. You don’t want the procuring entity to take your tender response apart in order to make copies of it. Remember that there are several Bid Evaluation Committee members and each one of them must have a copy of your tender response in order to evaluate.
  4. Be mindful that the procuring entity can request different formats of your tender response. For example, they can request a hard copy or soft copy or even both.
  5. When you deliver your tender response ensure that it goes into the correct tender box. Many procuring entities will have more than one tender box available.
  6. If you have to provide samples together with your tender response ensure that the samples are also delivered at the correct address – sometimes the samples need to be delivered at a different address as the tender response – ensure you are on top of the delivery instructions.
  7. Envelopes – make sure your tender response is in a sealed envelope and that it is addressed correctly. Sometimes there is a TWO envelope process. Ensure you are up to speed with which process the procuring entity is using.
  8. Finally, write the address in a readable handwriting. If they cannot read it - your tender response will not be considered.

By following these rules you will ensure that your tender response considered for evaluation.

For more information please visit our website at www.how2tender.com

Earn to learn

Title Closing Date Tender No.
Bus Hire: Renishaw to Kelso 2017-11-28 12:00 PR 10264221
The MBDA hereby wishes to invite suitably qualified and experienced service providers to provide Workshop Facilitation services to the MBDA's managment on their recently adopted strategy 2017-11-27 11:00 BDA1117498
Bus Hire: Malvern to Pinetown 2017-11-28 12:00 PR10264256
Tenders are invited to provide Conversational Xhosa Lessons 2017-11-30 11:00 CSQ11171183
Accommodation for Councillors and officials attending mid-term review session 2017-11-28 12:00 KMLM2018-011
Tenders are invited to provide First Aid Training and Certification 2017-11-30 11:00 CSQ11171183
Maintenance and repairs of air-conditions at National Post Centre 2017-11-30 11:00 RFQ No.185
Supply and deliver New Truck Tyres Size :- 265/70 R19.5 2017-11-29 11:00 SQ11171140
Supply and installation of 5 KN and 10 KN Torque transducers 2017-11-30 11:00 RFQ/17/278
Rental of security cameras and maintenance of existing biometric system for a period of three (3) years 2017-12-04 11:00 RFP/07/2017
Supply and deliver New Truck Tyres Size :- 265/70 R19.5. 2017-11-29 11:00 SQ11171140
Supply and deliver Contactor Dilm32-10.Klockner Moeller or approved equal 2017-11-29 11:00 SQ11171140
Supply and deliver Contactor Dilm 150 Coil 220volt.Moeller or approved equal. 2017-11-29 11:00 SQ11171140
Company Secretarial Services 2017-12-06 11:00 447
Supply and deliver a Drone Fitted with a Flame Thrower 2017-11-29 11:00 GQ11171646
RFP for the provision of media placement services for Transnet pipelines on an “as and when” basis for a period of two (2) years 2017-12-12 10:00 PYP/W1/6/21/1774
Demolition and Removal of Existing Fencing and Supply and Erection of New Precast Concrete Solid Slab Wall between Langa and Bonteheuwel Station ( Cluster 1) 2017-12-12 12:00 50/2017/CTN/INFRA
Supply and deliver Copper Conductors 2017-11-29 11:00 SQ11171138
Demolition and Removal of Existing Fencing and Supply and Erection of New Precast Concrete Solid Slab Wall between Bonteheuwel and Lavistown (Cluster 2) 2017-12-12 12:00 51/2017/CTN/INFRA
Supply and deliver Ball Markers Type1401(MOQ2 4) 2017-11-29 11:00 SQ11171138

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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