Issue Date: 
Wednesday, September 28, 2016

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

  1. Closing date – which is the last day that the tender response can be submitted.
  2. Closing times – VERY IMPORTANT – do not be late! If the Closing time is at 11H00 it means 11H00:00 sharp. Currently, procurement entities will indicate on the tender invitation document that the time they use is the time given by dialing Telkom’s 1026 line. This is the official time in South Africa.
  3. Ensure that you submit the correct number of copies that the procuring entity has requested. You don’t want the procuring entity to take your tender response apart in order to make copies of it. Remember that there are several Bid Evaluation Committee members and each one of them must have a copy of your tender response in order to evaluate.
  4. Be mindful that the procuring entity can request different formats of your tender response. For example, they can request a hard copy or soft copy or even both.
  5. When you deliver your tender response ensure that it goes into the correct tender box. Many procuring entities will have more than one tender box available.
  6. If you have to provide samples together with your tender response ensure that the samples are also delivered at the correct address – sometimes the samples need to be delivered at a different address as the tender response – ensure you are on top of the delivery instructions.
  7. Envelopes – make sure your tender response is in a sealed envelope and that it is addressed correctly. Sometimes there is a TWO envelope process. Ensure you are up to speed with which process the procuring entity is using.
  8. Finally, write the address in a readable handwriting. If they cannot read it - your tender response will not be considered.

By following these rules you will ensure that your tender response considered for evaluation.

For more information please visit our website at www.how2tender.com

Earn to learn

Title Closing Date Tender No.
Supply: door - type: tongue and groove 2017-11-24 12:00 GG11800186
Supply: padlock - material: brass 2017-11-24 12:00 GG11800226
Supply Hardware items 2017-11-24 12:00 GG11800231
Supply Hardware items 2017-11-24 12:00 GG11800221
Supply: timber - type: solid sa pine 2017-11-24 12:00 GG11800227
Supply: Prepacked breakfast 2017-11-24 15:00 GF11800444
Provision of Catering 2017-11-23 10:00 REQ02409
Supply: Refreshments 2017-11-24 15:00 GF11800445
Supply 150 each x party pack ward 50 - capacity building 2017-11-27 15:00 GF11800449
Supply and delivery of Studio Lights Items for Small Business Support Programme 2017-11-27 12:00 REQ01885-6
Supply Sunblock;cream;tube;150ml;spf 30+ 2017-11-27 15:00 GF11800446
Supply: First aid kit; elect; branded sling bag 2017-11-27 15:00 GF11800450
Supply: Stock stationery - assorted 2017-11-24 11:00 GM11800464
Horticultural Maintenance at various facilities in Area 4.2 2017-11-29 14:00 SN11800463
Consulting engineering services for the design and contract administration for the upgrades in the De Doorns fire station 2017-11-27 11:00 277968
Service provider for Training of Municipal Officials (Supply Chain Management) Readvertisement 2017-11-27 12:00 08/2/15/25
Upgrading of Montana Community Hall, Angelier Street Wolseley 2017-12-01 12:00 08/2/15/59
Eradication of runner and dune moles at Rooikrans SF 2017-11-29 14:00 SN11800464
Supply social development: roller banners; feathers & banner walls 2017-11-27 12:00 GL1180290A
Clearing of alien plants at Stettynskloof (as attached per WFW conditions) 2017-11-27 11:00 277576/8/9/80/81/82

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
Free Keyword search

Search all tender notices for FREE!

No subscription or registration required!

You can also search by the reference of the the tender.

Advanced search

Search by Issuer, Region or Sector, individually, or using any combination of the three.