Issue Date: 
Tuesday, October 25, 2016

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet this need most closely and provide the best value for money. However, it's important to remember that price is only one factor. Remember:

  • Read all the documents relating to the tender.
  • Attend any briefing/information sessions that are offered and make sure you understand the scope of work.
  • If there are any uncertainties, have them clarified as early as possible.
  • If you have the chance, also research the Public or Private Sector Entity's history, background, operations and any details about previous tenders.
  • Another way to get a head start over the competition is to network and build relationships with the key decision makers prior to the bidding process.

Address all the Scope of Work

Every bidder will be evaluated against the tender criteria or functionality, so it's important that you address them clearly and concisely. Make sure you also provide supporting evidence if available, such as profit figures and other key performance indicators from similar projects you have worked on.

Be careful about going too far, though. Providing too much information could overwhelm your potential client and turn them off altogether.

This is your chance to show that you are experienced, reliable, and confident that you can deliver on what's required. It's also your opportunity to differentiate yourself from the competition.

Review, review, review

Before you hand in your tender:

  • Review it to make sure it's complete and doesn't contain errors.
  • Make sure someone other than the original responder proof reads the entire document at least once, since it's harder to spot mistakes when you're too close to a project.
  • Check that it meets the required format and style.

Many organisations, such as government agencies, can be very stringent with their deadlines, so it's also important that you hand your tender response to the right person, at the right location, before the specified closing time and date.

Putting together a great tender can take a lot of effort, but the payoff can be enormous if you win. It's always good strategy to put as much care and attention into your tenders as you would any other area of the business.

If your tenders are as good as they can be, odds are you'll win the business. Learn how to make sure you're prepared to handle the increased workload.

To learn more about this and many other tender conditions please attend one of our How-to-Tender workshops. Tender Workshop dates are published on our website at www.how2tender.com. For more information on the tender courses please email Werner at werner@how2tender.com.

This article was written by Werner van Rooyen, Director of HowToTender (Pty) Ltd. which specializes in tender consulting and tender training.

Title Closing Date Tender No.
Steam Bend Mild Steel 1/2” (15mm) Male Thread Both Ends, Sabs Approved Only 2018-10-02 11:00 ZNQ NO.1645/ 06/ 18
V-Loc Sutures 180 2/0 Gs-21 Taper 1/2 Circle 37mm 2018-10-02 11:00 ZNQ NO.2292/ 07/ 18
Pliable Polymer Tubing for Suction Sterile Id 6mm X Od 11mm, Six Months Period Contract Request 720 Pkts of 7.5 Mtr = 5400 Mtrs/Month. 2018-10-02 11:00 ZNQ NO.2969/ 09/ 18
Provision of ICT Infrastructure upgrade tender notice of closing date extension. 2018-09-25 11:00 OPFA/ INUP2019/ T1
Disposable Laparoscopic Scissors Curved With Monopolar Cautery 5mm Shaft 30-35cm In Length Sterile Expiry Date, Single Use Shears With Monopolar Cautery. 2018-10-02 11:00 ZNQ NO.2473/ 08/ 18
Appointment of a service provider to supply and deliver feed grower for PTO farming in Boshof, ward 2 Tokologo Local Municipality within Lejweleputswa District in the Free State Province. 2018-10-05 11:00 GROWER- REIDFS- 0001 (2018/ 2019)
Supply and Close Up the Sides of the Shelter at Oncology,as per spec 2018-10-02 11:00 ZNQ NO.2502/ 08/ 18
Site Service Of Mv Breakers and Protection Relays In SUB 1, SUB 2, SUB 3, SUB 4, SUB 5, SUB 6, SUB 8, SUB 10, SUB 11 AND SUB 12. 2018-10-02 11:00 ZNQ NO.2486/ 08/ 18
Appointment of a service provider to render standard cleaning and hygiene services for the Department of Rural Development and Land Reform for Welkom Office, 11 Heeren Street, Mercantile Bank Building, Lejweleputswa District Office, Welkom within Lejweleputswa District in the Free State province for a period of twenty four (24) months. 2018-10-05 11:00 WEL- CLEANINGFS- 0003 (2018/ 2019)
Disposable Caesarean Section Drape, Both Arms out on Armboards With Screen Height Style, With Barrier Type Drape Impenetrable to Blood, and Liquor 2018-10-02 11:00 ZNQ NO.2702/ 08/ 18
Supply: T-shirts for Election Day 2018-10-26 11:00 10388287
Manufacturing, supply and delivery jacket bunny blue male and female; jacket bunny SAPS guards male and female for a period of three (3) years. 2018-10-23 11:00 19/ 1/ 9/ 1/ 16TC (18)
The South African National Roads Agency Limited (SANRAL) hereby invites Service Providers that are registered on the National Treasury Central Supplier Database (CSD) and offers accredited training / workshops / seminars and conferences that earn Continuing Professional Development (CPD) points to express their interest by responding to this EOI. 2018-10-03 12:00 WR2018/ 09/ 04
Supply Materials, Remove & Replace all the Broken and Cracked Window Panes & Glass Louvers in Identified Areas of Grey’s Hospital as per specification. 2018-10-02 11:00 ZNQ NO.2940/ 09/ 18
The MAJV has been appointed by the South African National Roads Agency SOC Ltd (SANRAL) to provide a comprehensive property service. 2018-10-18 14:00 N001- 025- N- P12250
Disposable Surgeons Gowns - (Reinforced Gown) Aami Level 3, Size Xtra-Large. 2018-10-02 11:00 ZNQ NO.2532/ 08/ 18
Sale of cardboard boxes and waste paper for a period of two years 2018-10-05 11:00 ZNQ 571 OF 2018 / 19
The objective of this bid is to appoint an Accredited Training Provider who has a valid approved programme to deliver W&R Informal Business Practice NQF Level 3 Qualification. The Training Provider to train 37 unemployed learners who reside within ward 14 of the Amahlathi Local Municipality in the Eastern Cape. 2018-10-12 11:00 RDO/ 2018/ 0011
30 Gauge Hypodermic Needles: 0.30x12mm (30gx1/2inch) 2018-10-02 11:00 ZNQ NO.2774/ 08/ 18
Disposable Surgeons Gowns - (Reinforced Gown) Aami -Level 3, Size Large. 2018-10-02 11:00 ZNQ NO.2533/ 08/ 18

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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