Issue Date: 
Tuesday, October 25, 2016

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet the need most closely and provide the best value for money. However, it’s important to remember that price is only one factor. So, read all the documents relating to the tender, attend any briefing or information sessions that are offered and make sure you understand the scope of work. If there are any uncertainties, have them clarified as early as possible.

If you have the opportunity, also research the Public or Private Sector Entity’s history, background, operations and any details about previous tenders. Another way to get a head start over the competition is to network and build relationships with the key decision makers prior to the bidding process.

Address all the Scope of Work

Every bidder will be evaluated against the tender criteria or functionality, so it’s important that you address them clearly and concisely. Make sure you also provide supporting proof if available, such as profit figures and other key performance indicators from similar projects you have worked on. Be careful about going too far, though. Providing too much information could overwhelm your potential client and create a negative impression.

This is your chance to prove that you are experienced, reliable, and confident that you can deliver on what’s required. It’s also your opportunity to differentiate yourself from the competition.

Review, review, review

Before you submit your tender, review it to make sure it’s complete and doesn’t contain any errors. Ask someone, other than the original responder, to read over the entire document at least once to double-check everything. Also, check that it meets the required format and style.

Many organisations – such as government agencies – can be very stringent with their deadlines, therefore it’s important that your tender response is submitted to the right person, at the right location, before the specified closing time and date. Compiling a comprehensive tender requires a lot of effort, but the payoff can be substantial should you win.  It’s always a wise strategy to put as much care and attention into your tenders as you would any other area of the business because if your tender responses are the best they can be, the odds are you’ll win the business.

To learn more about this and many other tender conditions please attend one of the How-to-Tender workshops on www.how2tender.com

Title Closing Date Tender No.
Supply: Tunic, Man’s (Qty 2150 ea), Trousers, Men’s (Qty 2050 pr), Shirts, Man’s; Tropical (Qty 5000 ea). 2018-04-17 11:00 SPSC- B- 052- 2017
Request for proposal to dispose Office Furniture and Equipment for GPAA. 2018-03-16 11:00 GPAA 04/ 2018
Request for proposal to dispose ICT equipment for GPAA. 2018-03-16 11:00 GPAA 03/ 2018
Request for proposal for the appointment of a service provider to project manage the Design@50 skills development programme 2018-03-15 11:00 GGDA/ 17/ 2017- 18/ GIDZ_DESIGN@ 50
Sales of vehicles: Colesberg Management Area: Correctional Centre: Once -off 2018-03-09 11:00 COBQ 01/ 2018
Supply, delivery & installation of palisade fencing at Tshabo RED Hub 2018-03-16 11:00 SCMU 12 – 2017/18
The objective of this bid is to appoint a service provider to conduct research within the wholesale and retail sector to update the current SSP. 2018-03-16 11:00 SSP/ 2018/ 0004
The objective of this bid is to appoint Accredited Training Providers and TVET Colleges to up skill and train 220 18.2 members from 10 Cooperatives within the Northern Cape and 10 within the North West Provinces on W&RSETA Skills Programmes. 2018-03-16 11:00 RDO/ 2018/ 0010
Drivers License Training Programme 2018-03-27 11:00 ZNB 1413/ 18 T
The purpose of this bid is to invite Accredited Training Providers to train and up skill 550 18.2 learners identified within the AmaNdlambe AkuGompo Villages, AmaHleke Villages and Ten Traditional Councils within Nqgushwa Local Municipality. 2018-03-16 11:00 RDO/ 2018/ 0008
The objective of this bid is to appoint and contract Accredited Training Providers and TVET Colleges with Accreditation and/or scope with the W&RSETA to offer W&RSETA Unit Standards. 2018-03-16 11:00 RDO/ 2018/ 0009
Pretoria: Bryntirion Heritage: Construction of gate 1 and 2 as well as the Dog Unit 2018-03-27 11:00 Pt18/ 005
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the appointment of individual entities or groups of service providers consisting of a bank(s) as well as System Operators to enter into an agreement to provide banking services to SANRAL. 2018-03-23 14:00 NRA
Repair and Renovation to existing Community Library in Barkley West 2018-03-26 11:00 DRPW 044/ 2017
Provision of travel management services at SANAS for a period of 36 months 2018-03-09 11:00 SANAS/ TRAVEL/ 2017- 18/ 02
Department of Labour: Procurement of alternative Office accommodation comprising 2 533.64m² and 20 Parking Bays in Germiston CBD for a period of three (3) years 2018-03-16 11:00 JHB.17/ 41
Request for proposals from property management companies or landlords to lease office space in the Midrand area. 2018-03-16 11:00 RFP/ SASSETA/ 1718006
Appointment of a service provider for the infrastructure / refurbishment / construction including consequential general building, electrical, mechanical, civil and engineering works at DHA offices and Ports of Entry for a period of three (3) years 2018-03-16 11:00 DHA05- 2018
Rendering of security service to the Northern Cape Department of Sport, Arts and Culture. 2018-03-16 11:00 NCDSAC- 004- 2017
Re-Advert - Appointment of a CIDB registered contractor for the construction of a technology laboratory building at the University of Venda 2018-03-02 11:00 019- 2017/ 2018

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Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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