Issue Date: 
Tuesday, October 25, 2016

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet the need most closely and provide the best value for money. However, it’s important to remember that price is only one factor. So, read all the documents relating to the tender, attend any briefing or information sessions that are offered and make sure you understand the scope of work. If there are any uncertainties, have them clarified as early as possible.

If you have the opportunity, also research the Public or Private Sector Entity’s history, background, operations and any details about previous tenders. Another way to get a head start over the competition is to network and build relationships with the key decision makers prior to the bidding process.

Address all the Scope of Work

Every bidder will be evaluated against the tender criteria or functionality, so it’s important that you address them clearly and concisely. Make sure you also provide supporting proof if available, such as profit figures and other key performance indicators from similar projects you have worked on. Be careful about going too far, though. Providing too much information could overwhelm your potential client and create a negative impression.

This is your chance to prove that you are experienced, reliable, and confident that you can deliver on what’s required. It’s also your opportunity to differentiate yourself from the competition.

Review, review, review

Before you submit your tender, review it to make sure it’s complete and doesn’t contain any errors. Ask someone, other than the original responder, to read over the entire document at least once to double-check everything. Also, check that it meets the required format and style.

Many organisations – such as government agencies – can be very stringent with their deadlines, therefore it’s important that your tender response is submitted to the right person, at the right location, before the specified closing time and date. Compiling a comprehensive tender requires a lot of effort, but the payoff can be substantial should you win.  It’s always a wise strategy to put as much care and attention into your tenders as you would any other area of the business because if your tender responses are the best they can be, the odds are you’ll win the business.

To learn more about this and many other tender conditions please attend one of the How-to-Tender workshops on www.how2tender.com

Title Closing Date Tender No.
Tenders are invited to provide Conversational Xhosa Lessons 2017-11-30 11:00 CSQ11171183
Accommodation for Councillors and officials attending mid-term review session 2017-11-28 12:00 KMLM2018-011
Tenders are invited to provide First Aid Training and Certification 2017-11-30 11:00 CSQ11171183
Maintenance and repairs of air-conditions at National Post Centre 2017-11-30 11:00 RFQ No.185
Supply and deliver New Truck Tyres Size :- 265/70 R19.5 2017-11-29 11:00 SQ11171140
Supply and installation of 5 KN and 10 KN Torque transducers 2017-11-30 11:00 RFQ/17/278
Rental of security cameras and maintenance of existing biometric system for a period of three (3) years 2017-12-04 11:00 RFP/07/2017
Supply and deliver New Truck Tyres Size :- 265/70 R19.5. 2017-11-29 11:00 SQ11171140
Supply and deliver Contactor Dilm32-10.Klockner Moeller or approved equal 2017-11-29 11:00 SQ11171140
Supply and deliver Contactor Dilm 150 Coil 220volt.Moeller or approved equal. 2017-11-29 11:00 SQ11171140
Company Secretarial Services 2017-12-06 11:00 447
Supply and deliver a Drone Fitted with a Flame Thrower 2017-11-29 11:00 GQ11171646
RFP for the provision of media placement services for Transnet pipelines on an “as and when” basis for a period of two (2) years 2017-12-12 10:00 PYP/W1/6/21/1774
Demolition and Removal of Existing Fencing and Supply and Erection of New Precast Concrete Solid Slab Wall between Langa and Bonteheuwel Station ( Cluster 1) 2017-12-12 12:00 50/2017/CTN/INFRA
Supply and deliver Copper Conductors 2017-11-29 11:00 SQ11171138
Demolition and Removal of Existing Fencing and Supply and Erection of New Precast Concrete Solid Slab Wall between Bonteheuwel and Lavistown (Cluster 2) 2017-12-12 12:00 51/2017/CTN/INFRA
Supply and deliver Ball Markers Type1401(MOQ2 4) 2017-11-29 11:00 SQ11171138
Demolition and Removal of Existing Fencing and Supply and Erection of High Security Precast Concrete Solid Slab Wall between Bonteheuwel and Lavistown 2017-12-12 12:00 52/2017/CTN/INFRA
The supply and delivery of power and C&I cables for Kusile Power Station 2017-12-13 10:00 ERI/2017/CS/74
The maintenance of Automated Aircraft Docking System at O. R. Tambo International Airport 2017-12-13 12:00 ORT 148/2017

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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