Issue Date: 
Tuesday, October 25, 2016

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet the need most closely and provide the best value for money. However, it’s important to remember that price is only one factor. So, read all the documents relating to the tender, attend any briefing or information sessions that are offered and make sure you understand the scope of work. If there are any uncertainties, have them clarified as early as possible.

If you have the opportunity, also research the Public or Private Sector Entity’s history, background, operations and any details about previous tenders. Another way to get a head start over the competition is to network and build relationships with the key decision makers prior to the bidding process.

Address all the Scope of Work

Every bidder will be evaluated against the tender criteria or functionality, so it’s important that you address them clearly and concisely. Make sure you also provide supporting proof if available, such as profit figures and other key performance indicators from similar projects you have worked on. Be careful about going too far, though. Providing too much information could overwhelm your potential client and create a negative impression.

This is your chance to prove that you are experienced, reliable, and confident that you can deliver on what’s required. It’s also your opportunity to differentiate yourself from the competition.

Review, review, review

Before you submit your tender, review it to make sure it’s complete and doesn’t contain any errors. Ask someone, other than the original responder, to read over the entire document at least once to double-check everything. Also, check that it meets the required format and style.

Many organisations – such as government agencies – can be very stringent with their deadlines, therefore it’s important that your tender response is submitted to the right person, at the right location, before the specified closing time and date. Compiling a comprehensive tender requires a lot of effort, but the payoff can be substantial should you win.  It’s always a wise strategy to put as much care and attention into your tenders as you would any other area of the business because if your tender responses are the best they can be, the odds are you’ll win the business.

To learn more about this and many other tender conditions please attend one of the How-to-Tender workshops on www.how2tender.com

Title Closing Date Tender No.
Appointment of a service provider to Redesign The National Land Transport Information System (NLTIS) in terms of the National Land Transport ACT NO.5 OF 2009. 2018-03-16 10:00 DOT/ 13/ 2017/ PT
Re-Advert - Provision of CETA toolkits to learners on CETA - funded projects 2018-03-02 11:00 014- 2017/ 2018
Highly experienced service providers for New website design, hosting and support, content management system implementation, social intranet design and development and digital services. 2018-03-26 14:00 NRA 58000/ 03/ 07/ 2018R
Appointment of a Service Provider to Supply and Deliver 90litres of Water Rollers in Sedibeng District Municipality, Tshwane Metro , West Rand District Municipality Within Gauteng Province 2018-03-09 11:00 DRDLR- GP- 0005(2017/ 2018)
Re-Advert - Provision of CETA branded personal protective equipment (PPE) to learners on CETA - funded projects 2018-03-02 11:00 015- 2017/ 2018
Appointment of a service provider to provide maintenance services for telephone management and switchboard systems at the Bloemfontein Deeds Registry for a period of 24 months 2018-03-19 11:00 DRDLR (CRD- 11) 2017/ 18
Appointment of a service provider to render garden maintenance services for a period of twenty four (24) months: Bloemfontein Deeds Registry 2018-03-19 11:00 DRDLR (CRD- 10) 2017/ 18
Request for Secure Care Services 2018-03-16 11:00 GT/ GDSD/ 053/ 2018
Erp Implementation Resouces on an ‘as and when Required’basis for a period of 36 months. 2018-03-19 11:00 H17/ 050
The appointment of a service provider for 3 regions to assist the Department of Rural Development and Land Reform with design, layout and printing on a 24 month term contract. 2018-03-15 11:00 5/ 2/ 2/ 1- RDLR 0146(2017/ 2018)
A Bid in order to appoint a service provider to conduct a research on the reduction of silicosis in the non-mining sector for the Department of Labour. 2018-03-23 11:00 LAB 01/ 2018
Rendering of a Cleaning Service to Vredenburg Hospital, Department of Health, Western Cape Government for a three (3) year period 2018-03-26 11:00 WCGHSC0132/ 2018
Procurement of accommodation to support the April 2018 Grade 12 camps 2018-03-05 12:00 CS/SCM/COO/SSIP/R17-18/67
Appointment of a service provider for VAT administration for the National Department of Health for Global Funds grant. 2018-03-09 11:00 NDOH 27/ 2017- 2018
Testing of Oysters for the presence of microorganisms & heavy metals 2018-03-02 11:00 RFQ 000223
Supply and construction of net cage 2018-03-02 11:00 RFQ 000226
Appointment of a service provider to perform fisheries stock assessment 2018-03-16 11:00 4.4.12.4/ MLRF 154/ 18
Appointment of an accredited service provider to train officials of the Department of Agriculture, Forestry and Fisheries on skills development programmes during 2018/19, 2019/20 and 2020/21 financial years 2018-03-16 11:00 4.4.12.4/ 17/ 17
Gardening Tools 2018-03-02 11:00 RFQ 000224
Provide internet, email and disaster recovery services for 2018-2021 2018-03-16 14:00 CBRTA/ HO/ 0041

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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