Issue Date: 
Tuesday, October 25, 2016

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet the need most closely and provide the best value for money. However, it’s important to remember that price is only one factor. So, read all the documents relating to the tender, attend any briefing or information sessions that are offered and make sure you understand the scope of work. If there are any uncertainties, have them clarified as early as possible.

If you have the opportunity, also research the Public or Private Sector Entity’s history, background, operations and any details about previous tenders. Another way to get a head start over the competition is to network and build relationships with the key decision makers prior to the bidding process.

Address all the Scope of Work

Every bidder will be evaluated against the tender criteria or functionality, so it’s important that you address them clearly and concisely. Make sure you also provide supporting proof if available, such as profit figures and other key performance indicators from similar projects you have worked on. Be careful about going too far, though. Providing too much information could overwhelm your potential client and create a negative impression.

This is your chance to prove that you are experienced, reliable, and confident that you can deliver on what’s required. It’s also your opportunity to differentiate yourself from the competition.

Review, review, review

Before you submit your tender, review it to make sure it’s complete and doesn’t contain any errors. Ask someone, other than the original responder, to read over the entire document at least once to double-check everything. Also, check that it meets the required format and style.

Many organisations – such as government agencies – can be very stringent with their deadlines, therefore it’s important that your tender response is submitted to the right person, at the right location, before the specified closing time and date. Compiling a comprehensive tender requires a lot of effort, but the payoff can be substantial should you win.  It’s always a wise strategy to put as much care and attention into your tenders as you would any other area of the business because if your tender responses are the best they can be, the odds are you’ll win the business.

To learn more about this and many other tender conditions please attend one of the How-to-Tender workshops on www.how2tender.com

Title Closing Date Tender No.
Supply and deliver Duplex Dermatome. 2018-06-25 11:00 H109/ 18/ 19
Supply and install high security fence at Mphohadi campus - Kroonstad 2018-07-13 11:00 T/ IM/ 01/ 18 fence
Cut, Make and Trim (Outer Material will be supplied by SA Air Force) of SA Air Force Ladies Windbreakers. Quantity 500. Main Contractor or Sub- Contractor must have a valid SABS Capability Report (not older that 12 Months). 2018-07-19 11:00 SPU/ B/ DSS/ 038/ 18
2 Units - Insulated Beverage Containers - 5.7 Liter Capacity Granite Grey (Polycarbonate) 2018-07-04 11:00 195/ 18
1 Unit - Food Waste Disposer/Macerator 3hp 2.2 Kw - Supply and Install (Specification Attached on the Documents) 2018-07-04 11:00 193/ 18
Cut, Make and Trim (Outer Material will be supplied by SA Air Force) of SA Air Force Skirt Evening Wear, Black. Quantity 150. Main Contractor or Sub-Contractor must have a valid SABS Capability Report (not older that 12 Months). 2018-07-17 11:00 SPU/ B/ DSS/ 036/ 18
Rendering of Health Care Risk Waste handling service to Western Cape Government: Health for three (3) year period 2018-07-13 11:00 WCGHSC 0090/ 2017
Cut, Make and Trim (Outer Material will be supplied by SA Air Force) of SA Air Force Coverall Jackets (Quantity 1000) and Trousers Coverall (Quantity 1500). Main Contractor or Sub-Contractor must have a valid SABS Capability Report (not older that 12 Months). 2018-07-18 01:00 SPU/ B/ DSS/ 032/ 18
Tumble Dryer - 55kg 2018-07-03 11:00 ZNQ 287/ 18- 19 GAZ
Hyster Canopy 2018-07-03 11:00 ZNQ 288/ 18- 19 GAZ
Digital Steam Press 2018-07-03 11:00 ZNQ 289/ 18- 19 GAZ
Cut, Make and Trim (Outer Material and Metal Buttons will be supplied by SA Air Force) of SA Air Force Caps, Service Dress, Men. Quantity 67. Main Contractor or Sub-Contractor must have a valid SABS Capability Report (not older that 12 Months). 2018-07-16 11:00 SPU/ B/ DSS/ 030/ 18
Removal and Disposal of Used Fluorescent Tubes 2018-07-03 11:00 ZNQ 277/ 18- 19 GAZ
Supply and Delivery of SA Air Force Embroidered Onlays (Quantity 140), Hand Embroidered Cap Badges (Quanity 147) and Gorget Patches (Quantity 321). Main Contractor or Sub-Contractor must have a valid SABS Capability Report (not older that 12 Months). 2018-07-18 11:00 SPU/ B/ DSS/ 029/ 18
Provision of Porter, Messenger and Cleaning Services for a period of 12 months - 4 staff 2018-07-03 11:00 ZNQ 278/ 18- 19 GAZ
Washer Extractor - 57kg 2018-07-03 11:00 ZNQ 286/ 18- 19 GAZ
Appointment of a service provider to supply the Council for Geoscience (CGS) with a vehicle and equipment tracking management system for a period of 5 years 2018-07-20 11:00 CGS- 2018- 017K
Appointment of a Company to Review Business Continuity Programme 2018-07-23 11:00 CGS- 2018- 018K
South African Social Security Agency hereby invites of suppliers to bid for the supply and delivery of stationery for SASSA - Limpopo Region for a period of 36 months 2018-07-13 11:00 SASSA: 04/ 18/ CS/ LP
Nelson Mandela Museum seeks the services of a qualified and experienced company to supply 4 in 1 color multi-function printers for a period of two years (twenty four months). 2018-07-13 12:00 NMM 2018- 07

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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